SCHOMBERG Minor Hockey Association
Rules of Operation
Adopted by the Schomberg Minor Hockey Association Board
February 10, 2004
FIRST REVISION:FEBRUARY
22, 2005
SECOND REVSION:
THIRD REVISION:
- Levels
- Philosophy
- Definitions
- All Members
- Coaches and Team Officials Code
- Parents Code
- Players Code
- Spectators Code
- Boundaries
- Eligibility
- Registration of Players
- Birth Certificates
- Registration Dates
- Permission to Skate
- Registration Fees and Refunds
- Insurance
Section 4 - Equipment, Uniforms, and Colors Page 11
- Equipment
- Uniform
- Colours
Section 5 - Tryouts and Player Movement Page 12
- Tryouts
- Underage Player Movement
- Permanent Player Movement
- Affiliated Player Movement
- Player Relief
- Player Release
- Facilities and Equipment
- Alcohol, Drugs, Smoking
- Teams
- Body Checking
- Playing in Other Leagues
- Situations
- Complaints and Sanctions
- Philosophy
- Recruiting
- Selection of Coaches
- Team Officials
- Responsibility of Coaches
- Responsibilities of Trainers
- Responsibilities of Managers
- Coaches and Teams
- Coaches and Parents
- On Ice Officials
- Timekeepers
- Association
- Team
- Games
- Playdowns
- Tournaments
- Exhibition Games
- SMHA Tournaments
- LL Tournaments
- Rep Tournament
Section 14 - Awards
Section 15 - Appendix Page 25
- Forms
1.
GOVERNANCE AND SCOPE
1.1
Governance: Schomberg Minor Hockey
Association is incorporated under the Corporation Act of Ontario and operates
under the governance of its By-Law Number One and Rules of Operation in
conjunction with the Manual of Operations of the Ontario Minor Hockey
Association and the Official Rule Book of Hockey Canada.
1.2
Scope: Through the various programs
set by the Association, the SMHA is attempting to provide an opportunity for all
participants to play in the level where the caliber of play is equal to their
ability and provides a wholesome environment and an experience for personal
growth in team play.
a)
Levels:
i)
Recreational Hockey – Local League: The Local League will provide the
grass roots development base for minor hockey in Schomberg.
This level will provide an opportunity for fun and physical exercise in a
team environment. Emphasis will be on improving skills, learning rules of the
game, and fair play. The LL will
encourage any system to ensure equal ice time for all players. The LL teams will play in the SRMHL. All players will abide by the rules and regulations of the
Association and its governing bodies.
ii)
Representative Hockey – York Simcoe Minor Hockey League: Representative
teams will be comprised of players who desire a high level of competition and
are willing to make a tremendous commitment to the operation of the team.
These players will try out and the successful candidates will be chosen
to represent Schomberg in the Novice through Juvenile age categories.
The Rep team will play locally in the YSMHL and will enter OMHA playdowns
in January. All players will abide
by the rules and regulations of the Association and its governing bodies.
b)
Philosophy
i)
Local League: The philosophy of the SMHA is based upon a recreational
hockey theme. The Association will
endeavor to provide recreational hockey with an emphasis on skill development
and fair play. To that end, the
Association will provide programs in which each participant may maximize their
potential as an athlete and a human being.
The development of highly skilled hockey players is not the
priority or goal of the recreation based program.
It is hoped that through the various programs offered, players will
develop, who by choice, can progress to the more competitive teams.
ii)
Representative Hockey: The representative teams will be comprised of
players, coaches, and parents who desire a high level of competition, and are
willing to make a tremendous commitment. High
levels of competition are an integral part of Rep. Hockey.
Player ice time during games is “EARNED” based on skill, performance,
attitude, commitment, and practice attendance.
Coaches will strive to combine team progress with individual player
development.
c)
Definitions
i)
“AGM” means Annual General Meeting
ii)
"Association" means Schomberg Minor Hockey Association (or such
other name as the Association may in the future legally adopt)
iii)
"Board" means the Board of Directors of the Association
iv)
"Corporations Act" means the Corporations Act
R.S.O. 1990, Chapter 38, and any statute amending or enacted in substitution
therefore, from time to time
v)
"Director" means an individual who has been elected or
appointed to the Board of Directors of the Association and who holds the offices
enumerated in Bylaw 1 Article 11
vi)
"HC" means Hockey Canada (formerly the Canadian Hockey
Association) or such other name as they may in the future legally adopt
vii)
“HTCP” means Hockey Trainers Certification Program
viii)
“Initiation Programme (IP)” means to provide a safe and positive
experience to make youngsters, ages 4 to 7, first contact with hockey memorable.
ix)
"Letters Patent" mean the Letters Patent incorporating the
Association, as from time to time amended by Supplementary Letters Patent;
x)
“LL” means Local League.
xi)
“Members” means all classes of membership in the Association as
provided for in By-law 1 section 5.
xii)
“Member in Good Standing” means any member as defined in By-law 1
Section 5 with no monies owed to the SMHA and no disciplinary action currently
taken against them.
xiii)
“NCCP” means National Coach Certification
Program
xiv)"OHF"
means the Ontario Hockey Federation (or such other name as the OHF may in the
future legally adopt);
xv)
"OMHA" means Ontario Minor Hockey Association (or such other
name as the OMHA may in the future legally adopt);
xvi)"Policies"
means written statements governing issues affecting the affairs of the
Association, which have been considered and approved by the Board of Directors
of the Association.
xvii)
“Registered Player” means a player registered
with SMHA, paid up to date, and playing with SMHA or a AAA affiliate according
to the OMHA guidelines.
xviii)
“Rep” means Representative.
xix)
“SMHA” means Schomberg Minor Hockey
Association
xx)
“SRMHL” means the Simcoe Region Minor Hockey League (or such other
name as the SRMHL may in the future legally adopt).
xxi)
“YSMHL” means the York Simcoe Minor Hockey
League (or such other name as the YSMHL may in the future legally adopt).
2.
CODE OF CONDUCT AND ETHICS
Purpose:
To establish and maintain standards for members of the Association.
The standards are comprised of, but not limited to, the following
principles, as displayed in the Arena lobby.
2.1
All Members
a)
This Code for Conduct identifies
the standard of behaviour which is expected of all OMHA members and
participants, which for the purpose of this policy shall include all players,
guardians, parents, coaches, officials, volunteers, directors, officers,
committee members, convenors, team managers, trainers, administrators, and
employees involved in OMHA activities and events.
b)
The OMHA is committed to providing
an environment in which all individuals are treated with respect.
Members and participants of the OMHA shall conduct themselves at all
times in a manner consistent with the values of the OMHA which include fairness,
integrity and mutual respect.
c)
During the course of all OMHA
activities and events, members shall avoid behaviour which brings the OMHA or
the sport of hockey into disrepute, including but not limited to abusive use of
alcohol, use of non-medicated drugs, use of alcohol by minors and use of
profanity.
d)
OMHA members and all participants
shall at all times adhere to OMHA operational policies and procedures, to rules
and regulations governing OMHA events and activities, and to rules and
regulations governing any competitions in which the member participates on
behalf of OMHA.
e)
Members and participants of the
OMHA shall not engage in any activity or behaviour which interferes with a
competition or with any player or team’s preparation for a competition, or
which endangers the safety of others.
f)
Members of the OMHA shall refrain
from comments or behaviours which are disrespectful, offensive, abusive, racist,
or sexist. In particular, behaviour
which constitutes harassment or abuse will not be tolerated, and will be dealt
with under the OMHA Harassment policy.
g)
Failure to comply with the OMHA
Code of Conduct may result in disciplinary action in accordance with the
Discipline Policy of the OMHA. Such
action may result in the member losing privileges which come with the membership
in the OMHA, including the opportunity to participate in OMHA activities and
events, both present and future.
h)
Should communicate and co-operate
with other sports organizations, non-sport organizations, medical practitioners,
and educational institutions in the best interest of the players.
i)
Are expected to consistently
display high personal standards both professionally and personally and should be
clear as to what is to be regarded as confidential information and not divulge
any such information without the expressed approval of the individuals
concerned.
j)
Have a responsibility to themselves
and the Association to maintain their own effectiveness, resilience, and
abilities.
k)
Should not display any affiliation
with any business or organization in a manner that falsely implies sponsorship
or accreditation by that organization.
l)
The SMHA reserves the right to reject membership in such cases where a
previous record of behaviour, unbecoming a member of the SMHA, has been evident.
m)
Membership may be revoked at any time to an individual who has been
deemed by the Board to be in contravention of the Constitution or Operating
Procedures. Such action shall only
result after a fair hearing, recommendation of the Executive Committee, and a
majority vote of the Board.
2.2
Coaches and Team Officials Code
a)
Lead by example. Teach and
practise co-operation, self-discipline, respect for officials and opponents, and
proper attitudes in language, dress and deportment.
Rules are mutual agreements, which no one should evade or break.
b)
Recognize individual differences in athletes and always think of the
athlete’s long term best interests. Aim
for excellence based upon realistic goals.
The activity undertaken should be suitable for the age and abilities of
the players.
c)
Be a resource person able to assist the athlete to develop his/her
athletic potential and self-dependency.
d)
Make sport challenging and fun. Skills
and techniques need not be learned painfully.
Ensure that equipment and facilities meet current safety standards.
e)
Be honest and consistent with athletes.
They appreciate knowing where they stand.
f)
Be prepared to interact in a positive manner with administrators, league
officials, and parents.
g)
Be responsible people who are flexible and willing to continually learn
and develop.
h)
Encourage athletes to be fit all year, every year, and not just for the
season.
i)
Follow the advice of a physician when determining when an injured player
is ready to play again.
j)
Set and monitor boundaries between a working relationship and friendship
with their players. Team officials
should realize that certain situations or friendly actions could be
misinterpreted, not only by the player, but by others motivated by jealousy,
dislike, or mistrust and could lead to allegations of misconduct or impropriety.
k)
Be respectful of other SMHA Coaches, their players, and their ability to
compete within their designated age group with regards to player selection and
affiliated player use.
2.3
Parents Code
a)
Do not force an unwilling child to
participate in sports.
b)
Remember children are involved in
organized sports for their enjoyment, not yours.
c)
Encourage your child always to play
by the rules.
d)
Teach your child that honest effort
is more important than victory so that the result of each game is accepted
without undue disappointment.
e)
Turn defeat to victory by helping
your child work towards skill improvement and good sportsmanship.
Never ridicule or yell at your child for making a mistake or losing a
competition.
f)
Remember that children learn best
by example. Applaud good plays by
your team and by members of the opposing team.
g)
Do not publicly question the
officials’ judgement and never their honesty.
h)
Support all efforts to remove
verbal and physical abuse from children’s sporting activities.
i)
Recognize the value and importance
of Volunteer Coaches and Board Members. They give their time and resources to provide recreational
activities for your child.
j)
Set an example by supporting and
respecting your child’s coach. When
problems arise, communicate on an individual basis.
Public comments are not appropriate.
It is encouraged to wait 24 hours before communicating with the Coaching
Staff, Board Members, OR YOUR CHILD.
2.4
Players Code
a)
Play for the “fun of it”, not just to please your parents or coach.
b)
Remember that you are representing yourself, your parents, your team,
your Town and your Sponsor at all times, to and from the arena.
c)
Play by the rules.
d)
Never argue with the officials’ decisions.
Your Coach through the Captain or Assistant Captain will ask any
necessary questions.
e)
Control your temper – no “mouthing off”, breaking sticks, and
throwing gloves or other equipment.
f)
Work equally hard for yourself and your team – your team’s
performance will benefit and so will your own.
g)
Be a good sport. Cheer all
good plays, whether your team’s or your opponents.
h)
Treat all players, as you yourself would like to be treated.
Don’t interfere with, bully or take unfair advantage of any player.
i)
Remember that the goals of the game are to have fun, improve your skills
and feel good.
j)
Co-operate with your Coach, teammates, and opponents, for without them,
you do not have a game.
2.5
Spectators Code
a)
Remember that children play organized sports for their own fun.
They are not there to entertain you, and they are NOT miniature pro
athletes.
b)
Be on your best behaviour. Don’t
use profane language or harass players, coaches, or officials.
c)
Applaud good plays by your own team and the visiting team.
d)
Show respect for your team’s opponents.
Without them there would be no games.
e)
Never ridicule or scold a child for making a mistake during a
competition.
f)
Condemn the use of violence in all forms.
g)
Respect the officials’ decisions.
h)
Encourage players always to play according to the rules.
3.0 ELIGIBILITY, REGISTRATION, AND INSURANCE
3.1 Boundaries
a) With Nobleking Minor Hockey Association per OMHA agreement Jan 21/98:
i) North from the 17th sideroad from Bathurst Street to the Caledon/King Townline.
ii) The right of choice area shall be the block from Hwy 400 east to Bathurst Street and Hwy 9 south to the 17th Sideroad.
iii) It is agreed to Grandfather any families presently playing in either Association.
b) With TNT Minor Hockey Association per OMHA agreement Jan 21/98:
i) East from the 10th sideroad of New Tecumseth from Hwy 9 to the 5th line of New Tecumseth.
ii) South from the 5th line of New Tecumseth from the 10th sideroad of New Tecumseth to HWY 27.
iii) Residences fronting the 10th sideroad and the 5th line have a right of choice.
iv) It is agreed to Grandfather any families presently playing in either Association.
c) With Caledon Minor Hockey Association
i) It is understood that this boundary is the Caledon/King Townline from the 17th sideroad to Hwy 9.
d) With Aurora Minor Hockey Association
i) It is understood that this boundary is Bathurst Street from the 17th sideroad to St. John’s Sideroad.
e) With Newmarket Minor Hockey Association
i) It is understood that this boundary is Bathurst Street from St. John’s Sideroad to Green Lane.
f) With Bradford Minor Hockey Association
i) It is understood that this boundry is as follows;
ii) South from the 5th line of West Gwillimbury from Hwy 27 to Hwy 400
iii) West from Hwy 400 from the 5th line to Canal Road
iv) South from the Canal Road from Hwy 400 to Ansnorveldt
v) West from Dufferin from Ansorveldt to Green Line
vi) South from Green Lane from Dufferin to Bathurst
g)
It is understood that in sections c) to f) above their shall be a
“choice-of-centre” area per the OMHA Manual of Operations Rule 18.
3.2
Eligibility
a)
SMHA players must reside within the area described per section 3.1.
b)
Priority will be given for players, within the boundaries described in
3.1.
c)
It shall be the perogative of SMHA to refuse registration or cancel same
upon a player’s persistent abuse or misuse of his/her team privileges.
d)
A registration form must be filed with the Registrar, accompanied by the
appropriate fee, before any player can participate in any activity sponsored by
the SMHA. The SMHA Board of
Directors is empowered to prohibit any player from practising or playing until
the fees are paid in full.
3.3
Registration of Players
a)
Subject to registration numbers, the following series of player groupings
will be operated by the Association as per the OMHA Guidelines:
Division
Age as of December 31st
i)
Initiation Programme
4 & 5
ii)
Tyke
6 & 7
iii)
Novice
8
iv)
Atom
9 & 10
v)
Pee Wee
11 & 12
vi)
Bantam
13 & 14
vii)
Midget
15, 16, & 17
viii)
Juvenile
18, 19, + 20
b)
All players must be registered on a designated registration form as
issued by the SMHA. At registration
a parent or legal guardian must sign the SMHA registration form where
designated.
c)
Players must be registered in their proper age group and program.
d)
If in the opinion of a majority of the Board, a minimum roster must be
set for a SMHA team so as to not adversely affect the rest of the teams in the
grouping, they will do so and inform the affected coach via the First VP before
tryouts commence. The affected team
will not be allowed to operate below this minimum roster without approval of the
majority of the Board.
e)
Final “Team Rosters” must be received by the SMHA and registered with
the League prior to the 1st league game. Players may be added or removed, or teams balanced (Local
League) until the dates set out by the Leagues.
f)
Players must sign a HC registration card before participating in any game
of the team's regular playing schedule.
3.4
Birth Certificates
a)
Satisfactory proof of birth will be submitted with every initial
registration of players. Players
must be registered and fees paid in full before participating in any game,
practice or try-out.
3.5
Registration Dates
a)
The Board shall set registration dates and fees in March for the
following hockey season. Registration
procedures will be organised and co-ordinated by Registration Committee.
b)
Registration will take place at the April Year End Banquet.
This will be followed by advertised open Registration to be conducted in
early June.
c)
Following the June Registration the Board will determine the number of
openings still available per division. These
openings will be filled on a 1st-come-1st-serve basis.
d)
A waiting list will be established in any full division based on the date
a completed Registration form has been received by the Treasurer.
e)
If a player does not register per 3.5 b) and c) a request for Relief or
Release will not be considered by the Board.
3.6
Permission to Skate
a)
No player will be granted a AAA
Permission to Skate form from SMHA without first registering with the SMHA.
3.7
Registration Fee and Refunds
a)
The registration fee and rep fee for each player grouping shall be
determined based on the current years actual costs and any anticipated
increases.
b)
Registrations received after a date predetermined by the Registration
Committee shall be subject to an administration/late
fee, as set out in the Registration fees, with the exception of IP players and
first year Tykes that register before October 1. Previously registered players regardless of
category will be subject to this administration/late fee on the second
occurrence. A
reduced Registration fee may only be allowed if late registration is justified
and approved by the SMHA Board of Directors.
c)
Families registering three or more players will receive a 50% discount on
the 3rd, 4th, … players. The
discounted fees will be on the youngest player(s).
d)
Any player requesting a refund from
Schomberg Minor Hockey due to Medical reasons or relocation must submit a
completed Request For Refund form (appendix
15.1 d), to the Treasurer. This
must then be approved by the SMHA Board of Directors.
e)
Refunds will be granted according to the date the written application is
received by the Treasurer and the following table: (season
commences Sept 1st)
i)
Up to September 30
-
90%
ii)
During the month of October
-
75%
iii)
During the month of November
-
50%
iv)
After November 30th
-
0%
No administration fee or rep fee will be refunded.
f)
A refund can only be obtained upon the return of sweaters or any other
equipment belonging to the SMHA in the same condition that it was issued.
g)
Any player who registers with SMHA but signs
a Junior Playing Card will be entitled to a full refund as long as they did not
participate in a SMHA tryout, practice, or game. If they participate in an SMHA activity the refund will be
granted as per table 3.7 e).
3.8
Insurance
a)
The Town of Schomberg, the Township of King, the Schomberg Community and
Agricultural Arena, the Schomberg Minor Hockey Association and its agents,
undertake no responsibility for player injuries or any other liabilities
whatsoever. This shall be stated on
all player registration forms.
b)
The insurance program described by the OMHA Manual of Operations shall
cover all players and officials of the SMHA.
4.0
EQUIPMENT, UNIFORM, AND COLOURS
4.1
Equipment
a)
All players are required to provide and wear full hockey equipment which
will be current CSA approved and per current HC, OMHA, or any group to whom the
SMHA may be affiliated. Any player not suitably outfitted will not be allowed on
the ice for any game or practice. The following would be defined as a minimum
required but not limited to:
i)
Approved OMHA facemasks with full-face protection, an approved mouthguard,
and C.S.A. approved headgear including properly fastened chinstrap.
ii)
Approved skates.
iii)
Approved athletic support and cup or “jill”.
iv)
Approved hockey gloves.
v)
Approved hockey shin pads.
vi)
Hockey pants, shoulder pads, and elbow pads.
vii)
Regulation hockey stick
viii)
Approved Neck guard.
b)
Goalkeepers must wear, in addition to the above equipment, a HC facemask
and C.S.A. approved helmet, chest pad, goalie gloves, goalie pads, neck guard,
throat protector, and must use a regulation goalie stick.
c)
The SMHA will not be liable for any equipment loaned to any members.
d)
All equipment shall be of appropriate size to properly fit and protect
the player they are to be worn by.
e)
Team officials or assistants must wear CSA approved helmets, properly
fastened, and approved skates, during all practices, as per the OMHA rules.
4.2
Uniform
a)
The SMHA will supply two (2) sets of game sweaters to all teams, and one
pair of hockey socks for each player. The
sweaters are to be returned to the SMHA in good condition at season’s end.
b)
Game sweaters are not to be worn in practices or at any
non-Association-approved functions without the permission of the board. It is
suggested that the socks provided be used only for games.
4.3
Colours
a)
The official colours of SMHA shall be red & white.
b)
The home game sweaters shall be “red on white” and the visiting game
sweaters shall be “white on red”.
c)
The official jacket of the SMHA shall be “white on red”.
d)
The official “logo” of the SMHA shall be the “Red Wing”, as per
trademark.
e)
It is preferred but not mandatory that the colour of players hockey
gloves and pants are black or red and helmets are red, white, or black.
5.0
TRYOUTS AND PLAYER MOVEMENT
5.1
All players should be encouraged to play at the level of their ability
but no player may be forced to play at a higher classification against their
wishes.
5.2
Tryouts
a)
The SMHA will publish contacts and known tryout times for the respective
Rep. Teams on the SMHA website.
b)
All players wishing to tryout for a Rep team must have all accounts paid
in full.
c)
Be advised that all players playing on Rep teams will be required to pay
an additional Rep Fee as determined by the Board.
d)
All Players wishing to play for any Rep. Team must attend all tryouts
held for that team until released by the team Coach.
Exceptions may be at the discretion of the coaching staff and/or the SMHA
Board.
e)
Any player who wishes to try out as an underage player for a Rep. Team
must concurrently try out in his own age group.
All Rep. Coach’s must inform the Board, in writing, of any underage
player selection.
f)
Novice, Atom, Peewee, Bantam, Midget, and Juvenile Rep teams shall
declare rosters of no less than 15 players, 2 of which shall be goalies (if
numbers allow), on or before the 2nd Monday in September.
Teams carrying less than 15 players must have the approval of the Board.
g)
Teams
may be required to take additional players over and above 5.2 f) as directed by
the Board based on registration.
h)
All players must be registered by a Rep Team before playing any league
games.
i)
All final team rosters must be declared in writing with the following
numbers of players or as numbers permit and authorized by the Board.
i)
Representative Teams 15 to 19
players
ii)
Local League Teams 14 to 19 players
j)
If a new player moves into residence after Rep team selections, he may be
granted a ten (10) day tryout in his designated age classification up until
January 15th of the current hockey season.
The registration and signing dates are subject to the Rules and
Regulations of the OHF, OMHA, SRMHL, and SMHA.
5.3
Underage Player Movement
a)
To qualify as an underage player the player must possess the following:
i)
Must excel at his position with exceptional skills.
ii)
If players are of equal ability, and one is underage, the player who is
the proper age should be selected.
iii)
Local League under or overage player eligibility shall be at the
discretion of the Board and the SRMHL rules.
5.4
Permanent Player Movement
a)
Player movement requires Director/Convener/Parental/Player/Coach
consultation and must be given final approval by the Board.
b)
No movement will take place after the Local league balancing deadline of
November 15th of current year unless in extreme circumstances and
with approval of the LL Hockey Operations Committee and SRMHL.
SRMHL may require further balancing prior to their posted deadline.
c)
No player may be transferred without the approval of both the Rep and LL
Hockey Operations Committees. No
player and/or parent may be contacted until such time as the Board has discussed
a permanent player movement with the respective parties.
d)
If a Rep player terminates their
participation of their
own volition, after the league starts, and wishes to move to LL they
must have approval of the Board and the SRMHL.
Please note that a position may not be available on the Local
League team to which they wish to move due to
player number restrictions, roster
deadlines, and games played requirements.
e)
Local League player movement for team balancing will be at the discretion
of the SMHA and the SRMHL.
5.5
Affiliated Player Movement
a)
Players may play as affiliated players provided it does not interfere
with regular scheduled games, practices, tournaments, or playdowns and travel
time of their registered team. Each
player may only be affiliated with one team.
The following affiliations may be approved by the Board:
i)
Rep player from a lower division to higher division (Peewee Rep to Bantam
Rep, Peewee Rep to AAA Peewee).
ii)
Local League player to Rep team (Peewee LL to Peewee Rep)
iii)
Local League player from a lower local league division to a higher local
league division (Peewee LL to Bantam LL).
b)
All OMHA Affiliation Rules must be followed by the coaching staff.
c)
At the beginning of the season all teams wishing the use of affiliated
players must complete an OMHA Affiliated Player form listing all players they
wish to affiliate. The form must be
signed by the Team Head Coach, the Affiliated Player’s Registered Team Head
Coach, and the Parent/Guardian. In
the signing of this form the Registered Team’s Head Coach has given consent
for this player to play as an Affiliated Player during the regular season.
Prior to the beginning of the playdowns the Registered Team’s Head
Coach shall come to an understanding with the Player and Parent/Guardian as to
the availability of the Affiliated Player to the Affiliated Team and inform the
Affiliated Team’s Head Coach of their decision.
If a conflict still exists the situation shall be brought to the Board
for a final decision.
d)
As a courtesy, the coach requesting the use of an affiliated player,
should inform the player's regular coach prior to each and every game that the
player is required.
e)
Any affiliated player playing on a consistent basis with his affiliated
team may do so only at the discretion of the Board.
5.6
Player Relief
a)
The responsibility for the relief of any player from the SMHA is vested
with the Board governed by the rules and regulations of the OMHA.
b)
A request for relief must first be received by the Board from both the
Player and the Association in which they wish to play before it will be
considered.
c)
A one (1) year relief would be granted for a player to play in their
adjoining Centre if SMHA is unable to provide a place to play at their
designated age group.
d)
If a player is granted a relief then he is granted all the rights and
privileges of that Association for that year.
5.7
Player Release
a)
The responsibility for the release of any player from the SMHA is vested
with the Board governed by the rules and regulations of the OMHA.
b)
A request for release must first be received by the Board from both the
Player and the Association in which they wish to play before it will be
considered.
c)
While the Board will review an application for release of any minor
hockey player, as a general rule, it will be the policy of SMHA not to be in
favour of granting such a release.
6.0
CONDUCT AND DISCIPLINE
6.1
Any Association Member, Board Member, Committee Member, Coach, Manager,
Trainer, or Player shall be subject to:
a)
Suspension from the Association’s
activities if he/she contravenes in any way the Constitution, By-Laws, or
Regulations of the SMHA.
b)
Disciplinary action and/or
suspension for conduct not befitting the intent or objectives of the SMHA.
Such action will be administered by the SMHA Discipline & Ethics
Committee consisting of the following Board members providing there is no
conflict of interest.
c)
The following Board Members shall
form the Discipline & Ethics Committee.
i)
Risk Management Director as Chair
ii)
President
iii) 1
member of the Rep Hockey Operations Committee
iv)
1 member of the LL Hockey
Operations Committee
v)
OMHA Contact
vi)
Referee in Chief
vii) Secretary
6.2
Facilities and Equipment
a)
Any member of the SMHA, coach, manager, trainer, or player who
deliberately damages or defaces home or away facilities used by, or equipment of
the SMHA, shall forthwith be suspended from the SMHA until the cost of repair of
the facility or replacement of the damaged equipment has been paid in full.
b)
In addition to the suspension and the payment of damages, the offending
individual may be subject to further disciplinary action and/or suspension at
the discretion of the Board.
6.3
Alcohol, Drugs, Smoking
a)
The use of alcohol or drugs at any game or practice by a player
affiliated with the SMHA will not be tolerated and may lead to suspension,
without refund (where applicable), for the balance of the season.
b)
Any Board Member, Coach, Manager, or Trainer under the influence of
alcohol or drugs during a game or practice may be subject to disciplinary action
by the Board.
c)
Smoking is prohibited inside the arena facility.
6.4
Teams
a)
All coaches are encouraged to communicate a list of team rules to the
players and their parents prior to the start of the season.
Those rules are subject to the approval of the 1st or 2nd
Vice President.
b)
If a coach decides that circumstances warrant immediate suspension
(disciplinary problem of a violent nature or drug/alcohol nature) the suspension
may be immediate but must be reported to the Discipline and Ethics Committee
within 24 hours of the incident.
c)
For a suspension that cannot be completely served in a given season the
remainder of the suspension will carry into the following season.
A time limit may be imposed should scheduling prolong unduly a player’s
suspension.
6.5
Body Checking for SMHA teams will be as per the OHF, OMHA, and LL rules.
6.6
Playing in Other Leagues:
a)
All players registered in the SMHA
may not participate in any other league with the exception of High School or by
affiliation.
6.7
Situations
a)
Situations arising during the season, on or off the ice that are not
covered under the playing rules will be referred to the Discipline and Ethics
Committee for their ruling.
b)
In such cases those rulings will immediately be referred to the Board for
future application during the season.
c)
No team may appeal a game as a result of any decision made under the
above rulings.
d)
Any rule changes affecting Rep. or Local League teams made by their
governing bodies before or during the season will be in force immediately and
included in the next revision of the SMHA By-Laws or Rules of Operation as
required.
6.8
Complaints and Sanctions
a)
Operational Issues
i)
Complaints or questions regarding the operation of the Association must
be submitted, in writing, to the President or Secretary and shall be included in
the agenda of the next meeting of the Board.
ii)
Complaints/questions should be submitted at least two weeks prior to the
Board Meeting to allow sufficient time for a full investigation before the
meeting.
iii)
Upon receipt of a complaint, the President may appoint a Fact Finding
Committee to investigate the complaint and present recommendations to the Board.
For issues of a serious nature, the President may call a Special Meeting
of the Board to ensure prompt resolution.
iv)
Discussions of complaints of a sensitive or personal nature at a Board
Meeting will not be open to the general membership and shall be kept
confidential.
v)
All
complaints shall receive a written reply.
b)
Disciplinary and Ethical Issues
i)
Complaints or questions of a disciplinary or ethical nature must be
submitted, in writing, to the Risk Management Director, the President or the
Secretary and shall be immediately passed on to the Discipline
& Ethics Committee.
ii)
Upon receipt of a complaint, the Risk Management Director shall convene
the Discipline & Ethics Committee to review and provide a ruling.
iii)
The Discipline and Ethics Committee shall;
A)
pick a date to have the Hearing that all parties can attend. Ask them to bring any relative information or witnesses that
they feel are necessary to substantiate their complaint;
B)
conduct separate Interviews with each party (approximately 1 hour each), allowing
enough time between presentations so there is no possible contact between the
parties. Explain the process and
then ask the party to start chronologically listing the events, with details,
which brings the case to this hearing. If
the complainant has provided a written summary, use that as a guide or agenda.
At the end of the interview try to summarize, by point, the nature of the
complaint. Ask them what they would like to see as a resolution to the
complaint;
C)
provide a Ruling
on how the Association is going to deal with the situation based on the OMHA and
SMHA policies;
D)
send a written Report, after the committee has ruled, to all parties;
7.0 COACHES/MANAGERS/TRAINERS
7.1 Philosophy – The qualities that should be sought of a Minor Hockey Coach are quite diverse. Individuals who choose to coach must be several things to several people. They must be knowledgeable about hockey, well-organized and good managers of both time and people. They are also expected to be good teachers, good listeners, and must communicate well with Parents, Players, and other team officials.
7.2
Recruiting
a)
Representative Coaches
i)
The SMHA 1st Vice President shall be the contact person for
all prospective Rep Coaches.
ii)
Ensure all applicants have a valid police screening.
b)
Local League Coaches
i)
The SMHA 2nd Vice President shall be the contact person for
all prospective LL Coaches.
ii)
Ensure all applicants have a valid police screening.
7.3
Selection of Team Coaches
a)
Notification for the receipt of Coaching Applications will be posted on
the SMHA Notice Board in January. The
current 1st Vice President shall ensure applications are available to
all interested parties.
b)
All coaching applicants must express their interest in writing.
The applicants shall address their interest, qualifications, experience,
and references as a minimum. All
applications shall be on the current SMHA application form.
c)
All completed SMHA Coach Application forms are to be delivered to the
Secretary by March 31st who
shall date & initial the received applications, and provide a receipt to the
applicant. All applications
received after March 31st will be marked late and returned to the
applicant. The Coach Selection Committee Chair shall be responsible to
pick up the applications on April 1st.
d)
The Coach Selection Committee will ensure
that all applications are completed and properly filled out, including police
checks. A maximum of 5 applicants
will be put forward for consideration for each Coaching position.
e)
The SMHA Board of Directors shall ratify the
coaching applicants as acceptable candidates prior to the interview process and
selection by the Coach Selection Committee.
Any application not ratified shall be notified and be afforded an
opportunity to sit before the Board for a full and open discussion.
f)
If 2 acceptable candidates have not been
found for each category the Coach Selection Committee shall advertise for
further applicants.
g)
Each candidate shall receive a score out of
100 per the following breakdown.
i)
40% by the OMHA Representative for the
interview
ii)
60%
by the Coach Selection Committee Members averaged scores.
(Averaged scores will be attained by having each Coach Selection
Committee Member complete their own individual scoring for the below criteria.
High and low scores will be thrown out and the balance of the scores will
be averaged.)
Criteria
will be:
A)
20% for the practice plan assignment to be
completed in the 30min. prior to the interview. The assignment will not be provided until the day of the
interview.
B)
10% by the Coach Selection Committee Member
for the interview
C)
10% for the coaching feedback forms
D)
10% for past performance attendance at
practices and games.
E)
10% for experience, coaching certificate
level, and references.
h)
If a successful candidate is given the job
and is unable to fulfil the job the next highest scoring candidate will be given
the team.
i)
The Coaches Selection Committee shall consist
of the following people:
i)
1st Vice President as Chair
ii)
OMHA appointee who shall lead the interview process
iii)
President
iv)
2nd Vice President
v)
Ice
Co-ordinator / OMHA Contact
vi)
Parent
Representative from the age group IP to Atom, appointed by the Board
vii)
Parent Representative from the age group Peewee to Juvenile, appointed by
the Board
j)
The Selection Committee members shall:
i)
exclude any head coach applicants from being a
member of the Coach Selection Committee and the President will appoint a
replacement to the committee;
ii)
exclude the spouse of a head coach applicant from
being a member of the Coach Selection Committee and the President will appoint a
replacement to the committee;
iii)
the Board Members listed above shall be the incoming Directors;
k)
Coach Selection
Committee dates:
i)
March 1st – Coach Selection
Committee formed.
ii)
March
31st – Coaching applications received by Secretary
iii)
1st
Wednesday in April - Coach Selection Committee to review the applications and
determine the need for additional applicants.
iv)
3
weeks following iii) above - to advertise, receive, and review further
applications if deemed necessary.
v)
2nd
Wednesday or earlier meeting in May - the Board to ratify the coaching
applicants as acceptable candidates.
vi)
June
15th - Coach Selection Committee to complete the interviews, assess
the scores, and make the final decisions.
l)
All coaches are to be notified of the Coach Selection Committee decision within 7
working days of their final decisions.
The Coach Selection Committee Chair shall notify the Board of their
selections at the next Board meeting.
m)
The coaches support staff (Manager, Trainers, and Asst. Coaches) are to
be ratified by the SMHA Board.
a)
In the event all coaching positions are not filled, i.e. no acceptable
candidates were found, the Coach Selection Committee shall initiate a 2nd
selection process to be completed by July 31st..
7.4
Team Officials
a)
Team officials are accountable to the Board for their conduct and that of
their players, before, during and after games and practices.
They are expected to set a good example in conduct, language, dress and
sportsmanship.
b)
Team officials shall become familiar with and enforce all rules,
regulations and procedures of the SMHA, HC, OMHA, SRMHL, and YSMHL.
c)
Team officials who disregard their responsibilities shall be liable for
disciplinary action.
d)
All SMHA team coaches and assistant coaches must be certified in
accordance with the OMHA Manual of Operations.
e)
Trainers for teams shall hold a valid HTCP certificate.
f)
All teams including teams entering tournaments must have a certified
coach and certified trainer on the bench at all times.
g)
Team Officials should, where possible, seek ways of improving their
abilities and credentials.
h)
The SMHA may sponsor coach and trainer clinics each year.
i)
The 1st Vice President shall be the contact for the Rep teams.
The 2nd Vice President shall be the contact for the LL teams.
7.5
Responsibility of Coaches
a)
Shall be an active participant in the OMHA Coach Mentor Program.
b)
Ensure the proper observance of the Constitution and By-Laws of the SMHA.
c)
Shall adhere to OMHA Coach Guidelines.
d)
Acquaint their team members with HC, OMHA, SRMHL, YSMHL, and SMHA Rules
and Regulations.
e)
Exercise control in the conduct of their players and themselves.
Shall endeavour at all times to prevent disorderly conduct before,
during, and after any games or practices, on or off the ice, or in any arena or
while taking part in SMHA activities.
f)
SMHA Board will hold coaches responsible for player conduct.
As a coach, you are responsible for player conduct on the ice, on the
bench, and in the dressing room. Emphasis
should be placed on fair play between all players.
Unsportsmanlike conduct will not be tolerated.
g)
Head coaches are responsible for their team’s affairs.
Discipline in team matters will be addressed to the head coach.
h)
Upon
receiving a complaint of abuse or harassment of an individual, the Head Coach
shall submit a report regarding the incident to the Risk Management Director.
The report shall contain the following facts:
i)
Parties
involved
ii)
Date,
place, & time of the incident
iii)
Description
or nature of the incident
iv)
Any
mitigating factors – positive or negative.
i)
If a coach must choose between players of equal ability, and one is
underage, the player who is the proper age should be selected.
Underage players can be selected if the coach evaluates them to be worthy
of selection.
j)
All
Coaches (Rep and House League) are required to submit to their VP, in writing, a
list of all tournaments that they have entered or are planning to enter before
the scheduling meeting for their respective league games.
This is to avoid rescheduling games and problems associated with teams,
referees, and timekeepers. The Rep
teams must submit their tournament dates on or before the 2nd Monday
in September, the Local League teams must submit their tournament dates by
October 1st. Failure to
do so will result in the Coach being responsible for all charges levied by the
League.
k)
Coaches shall file with their respective Vice President, an OMHA Player
Roster, prior to the start of league play.
l)
Coaches must submit the names, addresses, and certificate numbers of
their managers, assistant coaches, and trainers. Each coach must have a certified trainer (separate from
himself/herself).
m)
The Head coach of the team is responsible for forwarding a copy of the
“OMHA Case Report” to the respective VP and to the OMHA.
Provide to the respective VP a copy of the medical release received on
the players returning to play.
n)
Provide a completed, signed game sheet to the game timekeeper prior to
the commencement of the game. To
include all suspended players and officials.
7.6
Responsibility of Trainers
a)
To supervise the health and incidents of injury of the players on his
team. It is recommended that all
trainers request a medical release for any injured player that has resulted in
the loss of significant playing time before that player returns to the team.
b)
Ensure that the team parent group is familiar with procedures involving
the Emergency Action Plan (EAP) for all games and practices.
c)
Ensure that the trainer’s kit is available at all games and practices.
7.7
Responsibility of Managers
a)
Shall ensure the care, keeping, and return of all SMHA equipment used by
their team(s) during the season.
b)
Ensure the efficient operation and decorum of their teams throughout the
season. The manager shall ensure
that the By-Laws of the SMHA and regulations of the OMHA are strictly followed.
c)
Shall ensure that only carded team officials and players are on the bench
during games and practices. And
shall have the option to remove all people, not related to the team, from the
dressing room.
d)
Keep and maintain a record and account of the team’s financial affairs
per the attached Team Financial Record.
e)
Ensure that no one associated with the team approaches a sponsor for
extra funds over and above the agreed sponsor’s fee.
f)
Assist and support any fundraising promotions as determined by the SMHA.
g)
Ensure all team fundraising activities are approved by the Board, please
use attached Team Fundraising Application Form.
h)
Understand and follow the procedures for underage player movement,
affiliated player use, and permanent player movement.
7.8
Coaches and Teams
a)
No player will be allowed on the ice or bench without a member of the
coaching staff being in attendance.
b)
All team officials must wear a HC approved helmet while on the ice, in
accordance with OMHA guidelines.
c)
Buses will be provided for the Team Players, their Coaching staff, and a
delegate of the Association, for semi-final and final OMHA playdowns, funds
permitting.
d)
Official sponsors of the SMHA are not to be approached by any Team
Official, parent, or person associated with a team for any additional funding.
e)
Safety precautions must be taken during all games and practices i.e. all
player and penalty box doors must be closed securely during practice and games,
as well as the doors onto the ice surface.
7.9
Coaches and Parents
a)
Rep and LL coaches and managers shall meet with the parents before the
team is finalized and as required throughout the season.
b)
These meetings are used to explain:
i)
Coaching Philosophy
ii)
Team Operations
iii)
Playing Times
iv)
Team Budget including Tournaments, Rep Fees
v)
Team Rules which are to be handed out to all parents, and
the 1st or 2nd Vice President.
vi)
Responsibility of Coaches, Players, and Parents
vii)
And any other points that either group wishes to discuss.
It is essential to keep the lines of communication
open.
c)
Rep Coaches shall be responsible for ensuring that during regular season
games and LL Coaches for regular season and playdown games that a parent or
responsible adult is assigned to gate duties.
i)
That said person arrives at the gate one hour before commencement of the
game.
ii)
That the gate sheet is properly filled out and deposited in the safe with
the proceeds.
iii)
That all members will pay admission at the gate during all playoff games
with the exception of Sponsors and Board Members.
8.0 OFFICIALS
8.1
On Ice Official
a)
All on ice officials are the responsibility of the Referee in Chief.
The Referee in Chief shall assign qualified officials for all exhibition,
league, and league playdown games for both the LL and Rep. On ice officials for
OMHA playdown games shall be appointed by the OMHA.
b)
No official may officiate in any game unless they are carded through the
OMHA.
c)
LL and Rep officials will be supplied as per the League requirements, and
by the OMHA regulations per table 30a/30b.
d)
Game fees for On Ice Officials shall be as per the OMHA regulation 30.4.
e)
Mileage will be paid as appropriate per OMHA regulation 30.5.
f)
Under no circumstances may a game be played with one (1) official.
8.2
Timekeepers
a)
Timekeepers are the responsibility of the Chief Timekeeper/Gate Co-ordinator
and shall assign all
exhibition, league, league playdown, and OMHA playdown games.
b)
The Board during the budget review shall set game fees for timekeepers.
c)
Only paid timekeepers are allowed in the time box during all
games.
d)
Timekeepers are responsible for getting 3 game pucks from the
refrigerator and for their return following the game.
e)
Timekeepers shall ensure proper use of arena equipment and property and
perform duties in a responsible manner.
9.0 SUBSIDIZATION
9.1
The SMHA will subsidize clinic participants as follows:
a)
Canadian Hockey Initiation Program (CHIP) – 100% subsidized at SMHA
sponsored clinics only.
b)
Hockey Coaches Certification Program (HCCP)
i)
Coach Level – 100% subsidized at SMHA sponsored clinics only
ii)
Refresher Clinic - no subsidization
iii)
Intermediate Level – no subsidization
iv)
Advanced Level I - no subsidization
v)
Theory lll – no subsidization
vi)
Advanced Level ll - no subsidization
vii)
Level IV – no subsidization
c)
Hockey Trainers Certification Program (HTCP)
i)
Level l - 100% subsidized at SMHA sponsored clinics only
ii)
Level ll - no subsidization
d)
Speakout Clinic - 100% subsidized at SMHA sponsored clinics only
9.2
Subsidization for SMHA sponsored clinics shall be reimbursed after the
participant has successfully completed the course.
10.0
FUND-RAISING
10.1
From time to time the SMHA may sponsor a fund-raiser and it is expected
that all teams will be invited to participate in those fund-raisers.
10.2
Team Fund-Raising
a)
No SMHA teams will be allowed to operate or participate in any team
fundraiser unless prior approval has been granted by the Finance Manager who
will report same to the Board.
b)
A written request for approval must be submitted to the Finance Manager
30 days prior to the event when possible.
c)
All fund-raiser requests must be submitted on the Fund-raiser Form (see
appendix) before approval by the Board.
d)
The team is responsible for the permit, if required, to be obtained from
the Township of King. A copy of the permit is to be filed with the Board prior
to the fund-raising event taking place.
e)
A financial statement for each event must be submitted to the Finance
Manager within 14 days of the holding or substantial completion of the event.
f)
Under no circumstance will a fund-raising event be approved if it
conflicts with SMHA run events. SMHA
carries out many events and teams are cautioned not to make any commitments
until their event has been duly authorized.
11.0
SPONSORSHIP
11.1
Current team sponsors shall have priority option with regard to sponsor
renewal.
11.2
All team sponsors shall be issued two season passes and a team schedule.
11.3
All approved sponsorship shall be for a 1-year duration, but it is
preferable to be 2 years.
11.4
It shall be the sole responsibility of the Finance Manager to obtain and
allocate the necessary number of sponsors.
11.5
Any sponsor who wishes to supply any clothing or apparel with the SMHA
Logo must go through the SMHA.
11.6
The SMHA Board will set the rate for sponsorship for the upcoming season.
11.7
Sponsorship will be granted under the stipulation that it is solely a
financial sponsorship and does not imply or afford the sponsor further
involvement with the team.
11.8
Members should contact the Finance Manager if a specific sponsor wishes
to support one of their teams. The
Finance Manager will follow-up with the sponsor.
11.9
Breweries, Distilleries, Wineries or Tobacco Companies will NOT be
permitted to sponsor any team in the SMHA.
11.10
Sponsorship wording on SMHA player sweaters is subject to review by the
Board.
12.0 GAMES, PLAYDOWNS, TOURNAMENTS,
EXHIBITION GAMES
12.1
Games
a)
All teams will be subject to the rules of the OMHA and/or Leagues.
b)
Game times and game lengths to be determined by the OMHA, Leagues, and/or
ice time availability.
c)
The coach and manager will be required to attend and schedule the regular
season league games at the scheduling meeting.
12.2
Playdowns
a)
Rep division playdowns will follow the format and rules & regulations
as laid down by the OMHA.
b)
Local League playdowns will follow the format and rules & regulations
as laid down by the SRMHL.
12.3
Tournaments
a)
Rep teams must provide the 1st VP with a list of all
tournaments they have entered.
b)
LL teams must provide the 2nd VP with a list of all
tournaments they have entered.
c)
It is strongly recommended that teams select all tournaments they plan to
attend prior to their league scheduling dates, as conflicting dates may not be
rescheduled.
d)
It will be the teams’ duty to ensure that they have not scheduled too
may tournaments so as to be unable to schedule the required league games.
The league games will take priority.
12.4
Exhibition Games
a)
Rep teams must notify the 1st VP of any exhibition games with
enough notice that he may schedule referees and timekeepers.
b)
LL teams must notify the 2nd VP of any exhibition games with
enough notice that he may schedule referees and timekeepers.
c)
No exhibition game should conflict with any scheduled league games.
d)
All teams will be responsible to take a gate at all exhibition games.
13.0
TOURNAMENTS
13.1 SMHA Tournaments
a) SMHA sponsored tournaments shall comply with the rules and regulations of the OMHA.
b) The SMHA Tournament Director must have the rules and regulations submitted to the SMHA Board for approval.
c) SMHA Tournament budgets must be submitted to the SMHA Board for approval.
d) Financial statements must be submitted to the SMHA Board within 14 days of ending the tournament.
e) All SMHA Rep and LL Teams must participate in SMHA Tournaments where applicable, unless approval is received from the SMHA Board.
14.0
AWARDS
14.1 The Board shall determine a closing date to be known as Awards Day, at which time participation trophies and awards will be presented to team individuals, funds permitting.
14.2 Insulated nylon “Championship Jackets” will be awarded to Rep teams winning OMHA divisional play down championships and LL teams winning the “A” division, in the event of multi-level divisions, funds permitting.
14.3 Official OMHA Division Championship Jackets may be selected, in lieu of the SMHA official jacket, with any additional costs being the responsibility of the team.
14.4
An OMHA or LL Div A finalist team will be awarded 50% of the cost of the
“Championship Jackets” per 14.2 (above), funds permitted.
14.5
A banner will be supplied and displayed in the arena for OMHA and LL Div
A Championships. Plaques will be
supplied and displayed in the arena for the York Simcoe Championships.
15.0
APPENDIX
15.1
Forms
a)
SMHA Coaches Application
5 pages
b)
Coaching Feedback 1
page
c)
SMHA Board Nomination / Application Form
2 pages
d)
Request For Refund 1
page
e)
Team Fundraising Application Form
1 page
f)
Sponsorship Form 1
page
g)
Team Financial Form
1 page
h)
Volunteer Screening Request
2 pages
i)
OMHA Case Report 1
page
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